governs how Hirestance, Inc., (hereinafter referred to as “Hirestance”, “we”,
“our” or “us”) collects, uses and shares personal information:
about each Employer (as defined under
Hirestance’s Terms of Service), Candidate (as defined under Hirestance’s Terms
of Service), user or visitor (collectively “you” or “your”); and/or
you provide to Hirestance when (i)
accessing Hirestance’s website located at https://hirestance.com
(hereinafter referred to as “Website”), and/or (ii) using the Services (as
defined under Section 3.2 of Hirestance’s Terms of Service) on the Platform (as
defined under Section 3.1 of Hirestance’s Terms of Service) via the Website.
Hirestance is committed to safeguarding
Service, sets out the basis on which any personal information we collect from
you, or that you provide to us, will be processed by us.
By accessing the Website and using the
Services on the Platform (via the Website), you accept the terms and conditions
storage, use and disclosure of your Personal Information (defined below) as
You acknowledge that it is in your best
understand the terms and conditions contained herein. Your acceptance of
refrain from using and/or accessing Hirestance’s Website, Platform and Services
access to the Website and your use of the Services on the Platform. The Website
may contain links to third party websites and resources. Hirestance has no
control over how your information is collected, stored, or used by these third
party websites and/or resources. Hirestance therefore advises you to check the
privacy policies of any such third party websites and/or resources before
providing any information to them.
Collection of Personal Information
Hirestance collects the following
information from you:
personal information that could identify
you, which includes your name, surname, email address, gender, location, birth
date, nationality, ethnic group, sexual orientation, languages, marital status,
disability information, professional background, and/or LinkedIn profile when
you register a User Account (as defined under Section 4.1 of Hirestance’s Terms
of Service) on Hirestance Website;
contact information which includes data
such as billing address, email address, telephone numbers and any other data
you have provided to us in order for us to be able to provide you with the
Services on the Platform (via the Website);
Your financial data such as your payment
transaction data which includes details
about payments or communications to and from you as well as data about the
Services you have subscribed for; and
technical data which includes your Internet
protocol address, browser type and version, time zone setting and location,
browser plug-in types and versions, operating system and platform, and other
technology on the devices you use to access the Website,
(collectively “Personal Information”).
In the context of the law and this notice,
the term “process” and “processing” means collect, store, transfer, use or
otherwise act on data.
Use of your Personal Information
Hirestance’s use of your Personal
Information will always have a lawful basis, being either that (i) we have a
contractual obligation with you as pertains to the provision of the Services;
or (ii) because you have consented to our use of your Personal Information; or
(iii) for our legitimate interests; or (iv) we have a legal obligation to
divulge your Personal Information. More specifically, Hirestance may use your
Personal Information for the following purposes:
Information we process because we have a contractual obligation with you: When
you subscribe to a Service on Hirestance’s Website, or otherwise agree to the
Website Terms of Service, a contract is formed between you and Hirestance. In
order to carry out our obligations under that contract we must process the
Personal Information you provide to us. We may use your Personal Information
to: verify your identity for security purposes; sell Services to you; and/or
provide you with our Services on the Platform. Hirestance shall continue to
process your Personal Information until the contract between us ends or is terminated
by either party in accordance with our Website Terms of Service.
Information we process with your consent: When there is no contractual
relationship between Hirestance and you, and through certain actions such as
when you browse the Website or ask us to provide you with more information
about our Services, you provide your consent for Hirestance to process your
Personal Information. Wherever possible, Hirestance aims to obtain your
explicit consent to process your Personal Information. We may continue to
process your Personal Information on this basis until you withdraw your
consent. You may withdraw your consent at any time by sending us an email at firstname.lastname@example.org. However, if you do
so, please note that you may not be able to use the Website or make use of the
Services on the Platform further.
Information we process for the purposes of legitimate interests: Hirestance may
process Personal Information on the basis that there is a legitimate interest
(for example, for recordkeeping purposes, obtaining insurance advise and
professional advice.) either to you or to us. Where we process your Personal
Information on this basis, we shall do so after having given careful consideration
to whether: (a) the same objective could be achieved through other means; (b)
processing or not processing the Personal Information might cause you harm; (c)
you would expect Hirestance to process your Personal information, and (d) you
would, consider it reasonable for us to process your Personal information.
Information we process because we have a legal obligation: Hirestance may have
to process your Personal Information in order to comply with a statutory
obligation, which may include, but not be limited to providing your Personal
Information to legal authorities upon a legal request to do so.
Information we process for the purposes of connecting you with our service
providers: To facilitate the provision of the Services by Hirestance to you, we
work with a number of service providers, who process data on our behalf. Our
service providers include payment gateway providers (including but not limited
to Stripes), subscription management providers, email service providers, and
analytical tool providers.
Automatic Collection of Information
When you visit the Website, Hirestance’s
servers automatically record information about your computer hardware and
software. This information is collected automatically and is used only to
identify potential cases of abuse, resolve technical issues, optimizing the
performance of the Website for a better user experience, and establish
statistical information regarding your use of the Website and the Services on
the Platform. This statistical information is not otherwise aggregated in such
a way that would identify any particular user of the system.
Storing Personal Information
Subscription plan information and payment
information is stored and secured on www.stripe.com.
All Personal Information is stored on a dedicated server and in a backup vault.
Should Hirestance store your Personal
Information outside the European Economic Area (“EEA”), we shall take all
reasonable steps to ensure that your Personal Information is treated as safely
and securely as it would be within the EEA including but not limited to,
complying with the same laws that are in place within the EEA as pertains to
the security of your data; and only using verified security-hosting companies
who have the applicable security and safety measures in place.
Hirestance implements security measures
that include encryption, SQL injection, password management and secure socket
layer technology, which are designed to protect your information from
unauthorized access and potential security breaches.
Payment information is securely stored by
Stripe and cannot be accessed by Hirestance.
However, you acknowledge that no data
transmission over the Internet or wireless network can be guaranteed.
Therefore, while Hirestance strives to protect your Personal Information, you
there are security and privacy limitations
of the Internet which are beyond our control;
the security, integrity, and privacy of any
and all information and data exchanged between you and another registered user
on the Platform (via the Website and/or the Services) cannot be guaranteed; and
any such information and data may be viewed
or tampered with in transit by a third-party, despite Hirestance’s best
Your Rights regarding the General Data
For the purposes of complying with the
General Data Protection Regulation 2016/679 (“GDPR”), Hirestance is considered
as the data controller in relation to your Personal Information. We have listed
below, the principal rights you have under the GDPR:
right to access – you can ask for copies of your Personal Information;
right to rectification – you can ask us to rectify inaccurate Personal
Information and to complete incomplete Personal Information;
right to erasure – you can ask us to erase your Personal Information from our
right to restrict processing – you can ask use to restrict the processing of
your Personal Information;
right to object to processing – you can object to the processing of your
right to data portability – you can ask us to transfer your Personal
Information to another organization or to you;
right to complain to a supervisory authority – you can complain about our
processing of your Personal Information to the applicable authorities; and
right to withdraw consent – you can request that we withdraw your consent to
store and process your Personal Information except to the extent that the basis
of our processing your Personal Information is required by law.
You may exercise any of your rights in
relation to your Personal Information by written notice to Hirestance, using
the contact details set out below. Should you have any cause for complaint
about our use of your Personal Information, please contact Hirestance using the
details provided below and we will endeavour to solve the problem for you.
Your Rights under the California Consumer
To the extent that the California Consumer
Privacy Act (“CCPA”) is applicable to either Hirestance or you: both parties
agree to comply with all of its obligations under the CCPA; and in relation to
any communication of ‘personal information’ as defined by the CCPA, the parties
agree that no monetary or other valuable consideration is being provided for
such personal information and therefore neither party is ‘selling’ (as defined
by the CCPA) personal information to the other party.
The principal rights you have under the
CCPA include but are not limited to:
the right to know the Personal Information
we collect form you;
the right to request the deletion of your
the right not to be discriminated against
for having exercised your rights under the CCPA;
the right to opt out from the
collection/sale of your Personal Information; and
the right to access your Personal
Both parties agree to notify the other
immediately if it receives any complaint, notice, or communication that
directly or indirectly relates to either party’s compliance with the CCPA.
Specifically, Hirestance shall notify you within ten (10) working days if we
receive a verifiable consumer request under the CCPA.
Analytical Data from Third Parties
Hirestance may collect or receive
information that third party service providers may provide about you when using
the Website and/or the Services on the Platform. Or Hirestance may obtain
information from other sources and combine that with information Hirestance
collects through your use of the Services. We use Stripe as a payment gateway
provider. Stripes may collect information you provide to us as a means of
processing payments you make on the Website for the Services.
Cookies are defined as small text files
that are placed on your computer’s hard drive by your web browser when you
visit any website. They allow data gathered on one web page to be stored until
it is needed for use on another, allowing a website to provide you with a
personalised experience and the website owner with statistics about how you use
the website so that it can be improved. Some cookies may last for a defined
period of time, such as one day or until you close your browser. Others last
indefinitely. Your web browser should allow you to delete any you choose. It
also should allow you to prevent or limit their use.
Hirestance may from time to time use
cookies. They are placed by software operated by third parties whose services
Hirestance makes use of so as to enhance your experience on the Website.
When you first visit the Website (including
the Platform), you may need to confirm whether you wish for cookies to be used
by Hirestance. If you choose not to accept them, Hirestance shall not use them
for your visit except to record that you have not consented to their use for
or you prevent their use through your browser settings, you might not be able
to use all the functionalities available on the Website (including the
(including the Platform), and as you navigate through the pages of the Website
(including the Platform);
navigate through the Website (including the Platform);
protect the Website, Platform and Services; and
and the Services.
Retention Period for Personal Information
Except as otherwise mentioned in this
only for as long as is required (i) for Hirestance to be able to provide you
with the Services on the Platform, (ii) to comply with the law, including for
the period demanded by our tax authorities, and (iii) to support a claim or
defence in court.
You can stop all collection of Personal
Information by Hirestance by not accessing the Website, Platform and the
Services, or by requesting to opt-out via email, at email@example.com.
from time to time in Hirestance’s sole discretion and will notify you of any
material changes to the way in which Hirestance treats Personal Information.
When changes are made, Hirestance will revise the updated date at the bottom of
this page. Hirestance may also provide notice to you in other ways in
Hirestance’s sole discretion, such as through the contact information you have
specified. Your continued use of the Website as well as your continued use of
the Services on the Platform (via the Website) after the effective date of the
Hirestance will not, without your consent, use your Personal Information in a
manner materially different than what was stated at the time your Personal
Information was collected.
Should you have any questions or concerns
regarding privacy while using the Website, Platform and the Services, please
send us a detailed message to firstname.lastname@example.org,
and Hirestance will use its best endeavours to resolve your concerns.
Effective Date: [19/07/2020].